Policy Definitions

Student: any person who attends or has attended St. Elizabeth College of Nursing, for the time period in which they were a student. Persons who are not officially enrolled for a particular term but who have a continuing relationship as a student with the College are considered students.

Education Records: any record (in handwriting, print, tapes, film, electronic, or other medium) maintained by and entrusted to St. Elizabeth College of Nursing or an agent of St. Elizabeth College of Nursing, which is directly related to a student EXCEPT:

  1. Records which are in the sole possession of the maker, used only as a personal memory aid and which are not accessible to any other person except a substitute.
  2. Medical or psychological records maintained for diagnosis and treatment.
  3. Information relating to an applicant who does not attend St. Elizabeth College of Nursing and alumni records about an individual who is no longer at St. Elizabeth College of Nursing.

School Official: School officials include College Administration, and other colleges who have been determined to have legitimate educational interests (i.e., necessary to fulfill her/his professional responsibility). A school official is employed by the College in an administrative, supervisory, academic or research, or support staff position (including health staff or a person or company with whom the College has contracted), a person serving on the Board of Directors, or a student serving on an official committee such as a disciplinary or grievance committee or assisting another school official in performing her/his tasks.

A school official has a legitimate educational interest if the official is performing a task related to the student's education, a task related to the discipline of the student, or providing a service or benefit relating to the student or the student's family such as health care, counseling, job placement, or financial aid.

Custodian of Record: An office or college official responsible for maintenance of records in furtherance of her/his duties.